Set up an accounting system for organizing information about your business' sales and expenses. You can use an old fashioned ledger book, or a computer spreadsheet, or a bookkeeping program. To track your sales, create entries for each day, each week, each month, and each year. To track your expenses, identify the major expense categories for your business, and dedicate a column or file to each one. Maintain these records by regularly entering your sales figures for each period, and making an entry for each expense in the appropriate column or file.

Organize your sales receipts by day, week, or month, depending on your sales volume, then arrange and store your sales receipts chronologically. Store receipts with employee credit card numbers under lock and key. Store your receipts for purchases together as well, organized sequentially by day, week, or month.

Keep copies of all of your tax forms, filed by month or year, or by tax period. Arrange these forms in file folders, in a file cabinet. Also keep copies in files other pertinent business and employee information, such as payroll records, W-2 and W-4 forms, background checks, health insurance information, and licenses and permits.

Record other information pertinent to your business activities, such as employee productivity and wasted product. Also keep detailed notes about variables such as the weather if it affects your sales volume. Store this information in your computer, or in a notebook or binder. Retain old records so your can refer to them during future years.